12.1.0 Fulltime Faculty Personnel Files
Personnel files (as defined by Iowa statute) created and helf by Simpson College on an individual fulltime faculty member are available for review by the individual. The personnel fulltime faculty member are available for review by the individual. The personnel files covered by Iowa statute include the personnel file kept in the human resources office and the personnel file kept in the academic dean’s office. Confidential recommendations received at the time of hiring may be excluded from review.
FPC files are created for the purpose of mid-probationary review, tenure and promotion and are kept in the academic dean’s office. The content of these files is specified in the Faculty Handbook Part III: Personnel Procedures Section 4 through 6.
Access to FPC files is strictly limited to the following:
- the individual faculty member
- members of the Faculty Personnel Committee
- the academic dean and the dean’s administrative assistant
- the president of the college
- the faculty member’s department chair
- members of any review committee formed for the purpose of faculty evaluation, tenure and promotion.
Formative review files are created for the purpose of providing formative feedback to the faculty member. The contents of these files is specified in the Faculty Handbook, Part III, Sections 2 and 3. Access to these files is strictly limited to the following:
- the individual faculty member
- the academic dean and the dean’s administrative assistant
- the president of the college
- the faculty member’s department chair
- members of any review committee formed for the purpose of faculty evaluation
Students are asked to complete course evaluations for each course they take. Access to the course evaluations is provided to the individual faculty member and the faculty member’s department chair. Program directors have access to course evaluations of courses taught with the program designation (e.g., HONR, SC, SEA).
Because course evaluations are included as part of formative review files, members of the formative review committee have access to course evaluations. Because course evaluations are included as part of post-tenure review files, FPC has access to course evaluations.
Course evaluations will not be considered in mid-probationary, tenure, and promotion reviews unless the faculty member under review explicitly opts to include evaluations from specific courses in their files. The decision to exclude cocurse evaluations from the review materials will not be construed as a negative factor.
12.2.0 Part-time Faculty Personnel Files
Personnel files (as defined by Iowa statute) created and held by Simpson College on an individual part-time faculty member are available for review by the individual. The personnel files covered by Iowa statute include the personnel file kept in the human resources office and the personnel file kept in the academic dean’s office. Confidential recommendations received at the time of hiring may be excluded from review.
The personnel file, kept in the office of the dean of Simpson Online and Graduate Studies is created for the purpose of evaluation, retention, and renewal. Access to these files is strictly limited to the following:
- the individual faculty member
- the academic dean and the dean’s administrative assistant
- the dean of Simpson Online and Graduate Studies
- the president of the college
- the faculty member’s department chair
The files described above and their contents are property of the college.
Faculty under review may share materials they wrote for the file with others; however, they may not distribute or show other materials (e.g., letters written by others) to anyone else. Other faculty with access to review files may not distribute or show the materials to anyone else.
For the benefit of faculty members who are writing self-evaluations, FPC may share well-written self-evaluations as examples only with the permission of the original author.
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