12.1.0 Fulltime Faculty Personnel Files
Personnel files (as defined by Iowa statute) created and held by Simpson College on an individual fulltime faculty member are available for review by the individual. The personnel files covered by Iowa statute include the personnel file kept in the human resources office and the personnel file kept in the academic dean’s office. Confidential recommendations received at the time of hiring may be excluded from review.
Faculty Personnel Committee files are created for the purpose of evaluation, tenure and promotion and are also kept in the academic dean’s office. Access to FPC files is strictly limited to the following:
- the individual faculty member
- members of the Faculty Personnel Committee
- the academic dean and the dean’s administrative assistant
- the president of the college
- the faculty member’s department chair
- the faculty member’s division chair
- members of any committee formed for the purpose of faculty evaluation, tenure and promotion
12.2.0 Part-time Faculty Personnel Files
Personnel files (as defined by Iowa statute) created and held by Simpson College on an individual part-time faculty member are available for review by the individual. The personnel files covered by Iowa statute include the personnel file kept in the human resources office and the personnel file kept in the C&G office. Confidential recommendations received at the time of hiring may be excluded from review.
The personnel file kept by the associate vice president of academic affairs is created for the purpose of evaluation, retention, and renewal. Access to these files is strictly limited to the following:
- the individual faculty member
- the academic dean and the dean’s administrative assistant
- the C&G office
- the president of the college
- the faculty member’s department chair
- the faculty member’s division chair
Faculty may hand-copy materials in their files for their own records.
The files described above and their contents are the property of the college.
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